5 Reasons Your Business Needs a Server
There are many reasons for a business to get a server in place but let’s first discuss the types of servers available and which one is right for you.
The Cloud Server
We live in a day and age where most everything we do can be hosted off-site. There are several benefits to this method. Placing your server in the cloud reduces upfront costs associated with the hardware and the costs to keep it running (electricity, ISP costs, cooling, etc.). It will require a stable internet connection to achieve. Other benefits include the following:
Stability and cost ratio performance
They don’t suffer from the usual server hardware problems and are priced very well when compared to purchasing the equipment for your on-site server needs.
They scale very well
It’s very easy and fast to add upgrades like more CPU’s, memory, and disk space.
Hosting boosts the efficiency of your budget by removing the need for investment on hardware, data centers, and the payroll required for regular maintenance and upgrades. It’s a pay as you grow instead of buying an overpowered server and waiting to reap the full benefits of it.
The latest technology sooner
You’ll benefit from hardware upgrades due to the fact that the hosting companies specialize in this equipment. They stay up to date on the latest technology for their equipment and you reap the benefits.
The cloud wasn’t even considered an option 6 years ago for small and medium businesses. Small businesses historically have relied on in-house servers (ones located on the premise) to host applications, file sharing, e-mail and other office essentials.
In-House servers give you complete control over the equipment and you can cater it to the specific needs of your business. This also keeps your data limited to the company itself. The downside is you will have a very high upfront cost and will need to hire someone to manage and update the server to ensure proper security patches and upgrades are done in a timely manner to reduce security holes.
What do we recommend?
For businesses we recommend a hybrid solution with on-site and off-site backups and replication of critical servers. The on-site server will have local backup storage and employees access their desktops, applications, files and printers from the local network. While all this is happening it is backed up for redundancy to a cloud based solution and will also give employees anywhere access to their desktops, applications, files, and printers.
Now that we have discussed the differences between on-site servers and hosted cloud servers let’s move on to the top 5 reasons your business needs a server.
A server allows you to create multiple user accounts and assign security rights to individual users or groups of users. It determines who can access what. For example the technical department will need access to accounts and technician files but not the accounting folder. You can set these permissions appropriately.
A server will let you share equipment with all users including printers, fax machines, and storage devices. This allows for quick and simple installation across multiple devices. In addition it is also a centralized place to store company information and records which makes back-ups easy to accomplish since it’s all located in one place.
3.User Account Control
You have control of everything with your employee’s user accounts. Did someone forget a password? It’s an easy reset. Did someone quit or get fired? Remove their security access for the user account.
If you are using a laptop or a desktop computer as a “server” where you are sharing files and resources it’s important to note that they are not built to run all the time. Servers are built to run 24/7 and also offer hardware redundancy so should a failure occur on the server you remain up and running and will be notified allowing you time to replace the part.
If your laptop “server” should fail you will need to repair and/or replace the equipment which equates to down time and lost productivity with your employees.
A business with no server are likely sending documents in an e-mail, transferring via USB drive, or uploading to a personal Dropbox account which means company files are being used on employee devices and reduces the security of critical business information.